Some decisions are harder to make, especially those that require change, but consideration takes only moments of research and could reap long-lasting benefits. For the past decade, workforce management across industries has been changing from the traditional paper-based methods to easier to use and more convenient cloud-based management. Workforce management software is more valuable when utilised correctly and holds numerous benefits. Here are the top three benefits of cloud-based workforce management:
1. Easy and cost-efficient to implement, adopt and run
Change can be perceived as difficult, but that is not the case with cloud-based workforce management. When compared to paper-based software, cloud-based software requires minimal implementation or disruption for your business. Cloud-based management can host company's software and real-time data, which can be accessed at any time. It can provide a company additional benefits like operating remotely instead of from office. This can improve the efficiency of employees and enhance work productivity. However, to make the whole system smooth for employees, you may need good internet facility to run the management software. Additionally, the employees may have to look for internet plans and required internet speed for working from home to ensure they don't face any data accessibility issue.
Moreover, maintenance of hardware and software updates becomes the responsibility of your service provider, which eases deployment and reduces ongoing maintenance overhead. In essence, these factors mean less capital expenditure on IT support, resulting in more capital disposable on other factors. Another benefit is adaptability. When a new procedure has to be implemented, or government laws impact compliance measures, cloud-based software can easily be adapted, as well as updating a digital system does not require creating a new paper-based document and wasting unnecessary time.
2. Quick and easy data capturing and real-time management
Cloud-based workforce management enhances data capturing. Employees can upload data directly to the system instead of the tedious process of filling in manual forms and then refiling them in to update a spreadsheet. Moreover, the possibility of error is reduced by no longer needing to decipher handwriting. Cloud-based data also enables easier access to historic data. Additionally, managers have access to real-time data and can easily monitor progress. Generally, cloud-based software enables dashboard reporting data and analytics which streamlines manager reporting and assessment.
3. Managing Workforce engagement, compliance & accountability
Did you know that when employees are positively engaged at work it can increase productivity? Interestingly in the USA, it has been found that companies with engagement are 21% more profitable, overall morale is higher and there is 41% lower absenteeism. Cloud-based workforce compliance management is a convenient way to enhance this type of employee engagement. Utilising cloud-based workforce software checklists are common. Checklists are a simple means to improve engagement where employees can feel a part of the process. With checklists, employees can easily work through tasks and provide real-time progress reports. With software, different demands of managers can easily be met. For example, managers can require photographic evidence to ensure certain tasks are completed. Furthermore, this enhances accountability as photographic evidence is captured with the details of who was responsible to perform certain tasks. In various cases, this provides safety for managers and employees. Compliance is further managed by assigning the workload effectively throughout the workforce by implementing scheduling.
Cloud-based workforce management software offers many more benefits including going green, being easier to maintain, improved flexibility and customer service.
Bloodhound partners with various organisations that are serious about service delivery and offer a variety of cloud-based products to enhance business’ workforce management and compliance management. Sign up for our monthly newsletter or follow us on LinkedIn to learn more about cloud-based workforce management and other related topics.