Some decisions are harder to make, especially those that require change, but consideration takes only moments of research and could reap long-lasting benefits. For the past decade, workforce management across industries has been changing from the traditional paper-based methods to easier to use and more convenient cloud-based management. Workforce management software is more valuable when utilised correctly and holds numerous benefits. Here are the top three benefits of cloud-based workforce management:
1. Easy and cost-efficient to implement, adopt and run
Change is perceived as difficult, but that is not the case with cloud-based workforce management. When compared to paper-based software, cloud-based software requires minimal implementation or disruption for your business. Paper-based documents differ from cloud-based as paper-based methods require physical documentation. Cloud-based on the other hand hosts a company’s software and real-time data which can be accessed at any time. Moreover, maintenance of hardware and software updates become the responsibility of your service provider which eases deployment and reduces ongoing maintenance overhead. In essence, these factors mean less capital expenditure on IT support resulting in more capital disposable on other factors. Another benefit is adaptability. When a new procedure has to be implemented or government laws impact compliance measures, cloud-based software can easily be adapted, and updating a digital system does not require creating a new paper-based document and wasting unnecessary paper and time
2. Quick and easy data capturing and real-time management
Cloud-based workforce management enhances data capturing – check this out to see just one example of a software solution that can help with application development. If you are looking to move towards a paperless office, the cloud is a great place to start with this. Employees can upload data directly to Microsoft SharePoint or similar systems that provide a single dashboard with centralized management (see here for more info), rather than filling out manual forms and then updating spreadsheets. This can make for a more convenient process of evaluating aggregated data from multiple sites and integrated web applications in one consolidated view. Moreover, the possibility of error is reduced by no longer needing to decipher handwriting. Cloud-based data also enables easier access to historic data. Additionally, you can check this to learn more about how software solutions like Cyral could help managers track progress while having access to real-time data by authorizing who can take action on specific resources. Generally, such cloud-based software enables dashboard reporting data and analytics which streamlines manager reporting and assessment.
3. Managing Workforce engagement, compliance & accountability
Did you know that when employees are positively engaged at work it can increase productivity? Interestingly in the USA, it has been found that companies with engagement are 21% more profitable, overall morale is higher and there is 41% lower absenteeism. Cloud-based workforce compliance management is a convenient way to enhance this type of employee engagement. Utilising cloud-based workforce software checklists are common. Checklists are a simple means to improve engagement where employees can feel a part of the process. With checklists, employees can easily work through tasks and provide real-time progress reports. With software, different demands of managers can easily be met. For example, managers can require photographic evidence to ensure certain tasks are completed. Furthermore, this enhances accountability as photographic evidence is captured with the details of who was responsible to perform certain tasks. In various cases, this provides safety for managers and employees. Compliance is further managed by assigning the workload effectively throughout the workforce by implementing scheduling.
Cloud-based workforce management software offers many more benefits including going green, being easier to maintain, improved flexibility and customer service.
Bloodhound partners with various organisations that are serious about service delivery and offer a variety of cloud-based products to enhance business’ workforce management and compliance management. Sign up for our monthly newsletter or follow us on LinkedIn to learn more about cloud-based workforce management and other related topics.