Workforce management provides businesses with the opportunity to gain control of aspects that in the past would have been perceived as uncontrollable. Using the correct tools will enable productive staff management with scheduling and consideration of skills.
Businesses across industries are transforming from traditional to digitized methods to optimize operations. Without a doubt, workforce compliance can be enhanced with a transition to cloud-based approaches. To better understand cloud-based workforce compliance management let's break it up into its simplest of forms. In this blog we will look at:
What precisely is workforce management?
Workforce management is the result of an integrated set of processes utilized to optimize the effectiveness and engagement of its employees. Ultimately workforce management has three goals:
- Maximize efficiency
- Increase employee engagement
- Manage compliance
1. Maximize efficiency
Most businesses only rely on a workforce to perform efficiently to maintain a competitive advantage. This is usually attempted by scheduling but often fails when a paper-based method is used. Usually, employees are double scheduled or missed. With the use of software, efficiency can further be improved.
2. Increase employee engagement
Not only are employees happy when you engage them, but it can lead to financial benefits for your business. High levels of engagement have been found to increase productivity and profitability while decreasing turnover.
3. Manage compliance
Managing compliance is without a doubt one of the most important components of workforce management and in many industries enforcing legal compliance without having the correct tools and systems in place could be a mammoth task. Non-compliance can be very costly and risky for a business, its employees and assets. Furthermore, compliance entails tracking of required certifications and training for positions, labor standards, union arrangements and leave specifications.
Workforce management software 101
Quite simply put workforce management software automates processes and provides data, reports and analytics of organisations’ workforce. Most commonly workforce management practices focus on functions such as time and attendance, labor budgeting, scheduling, work assignment and absence management. The software allows managers to assign tasks paired with the available and eligible employees. Typically, the software takes form of a desktop program or mobile app. The software often enables managers to focus their attention on strategic activities, with stricter levels of compliance. Some Workforce management software has a strong compliance component, which is often also referred to as Workforce compliance management software. Workforce compliance management software adopts two formats, premise-based and cloud-based software.
What is cloud-based workforce compliance management?
In workforce management businesses often still rely on manual methods. These processes are outdated and don't have room for flexibility. Workforce compliance management software presents companies with the possibility to solve this gap. Furthermore, cloud-based software is an excellent solution to consider. Cloud-based workforce management means users can connect with applications on-demand from any computer that has internet access. Generally, a third-party company hosts these services which include remote support, upgrades and secure backup of all the data. Meaning businesses can utilize the latest technology without the nuisance of managing it. Today most organisations are moving to cloud-based workforce software as it allows them to more effectively manage their entire workforce.
To summarise, Workforce management focuses on maximizing efficiency, increasing employee engagement and managing compliance. Workforce compliance management is a valuable tool that management can utilize to streamline communication and workflow. This enables an effective work environment where managers and employees can reach goals.
Bloodhound Systems specialises in workforce compliance management. If you need any help in choosing the right solution for your organisation's workforce management needs, do not hesitate to get in touch. Alternatively sign up for our monthly newsletter or follow us on LinkedIn to learn more about workforce compliance management and other related topics.